The display colors tool is a simple system for creating visual color differences between records that appear in record list windows.

The display colors tool is found in the module details window (in the admin area).

Display Colors Tool Location

After clicking the Display Colors link, you will open a new window where you can build your display color rules.

Display Colors Window

Color Rules

Click the new button to start creating a display color rule. After clicking the new button, you will be presented with a new color rule that has the following settings:

New Color Rule Settings

• Evaluate Field: The field that will contain the value.
• Value: The value that will trigger the color rule.
• Text Color: The color that will be applied to the text.
• Background Color: The color that will be applied to the background.
• Color Field: Which element will be colored (row or table cell).
  • – Entire Row –: This is the default value. When there is a value that matches the color rule, the entire ROW will be colored according to the color settings you provide.
  • Specific Table Cell: The options that appear here are based on what module you have selected and what fields have been setup to display as columns. When there is a value that matches the color rule, the TABLE CELL that you select here will be colored according to the color settings you provide.
• Delete: Click the delete link to delete the color rule.

Row Color & Cell Color

Click the save button when you want to save all changes.

All color rules that you setup will only be applied to your current selected data module. To create color rules for a different data module, select the new module and then start setting up your color rules for that data module.

Color Rule Examples

Multiple Colors

While coloring the entire row can be helpful, it can also override the current theme functionality of highlighting the current selected record (in the list). Here is an example of using multiple colors per row.

Multiple Colors – Settings

Multiple Colored Cells

Using “Blanks”

It is possible to use “blanks” for setting up color rules. There are a few things to note before doing this. If you are using a field like a text box, then leaving the Value field blank will work just fine. If you are using a LINKED RECORD, SELECT, RADIO, or other field that has multiple options or stores an ID, then you must type a zero “0” in the Value field. The zero will act as a “blank” for these types of fields.

Using Blanks – Settings

Using Blanks

Advanced Use

You may find that just typing in a Value or leaving the Value blank, does not fully support what you want to do with the Display Color rules. What if we want to compare the Value using GREATER THAN or LESS THAN (or something else along those lines)?

While it is not possible to build this type of logic using the Display Colors tool, you can use other fields and/or workflows to populate a field that the Display Color rule Value will match. Since the Display Colors rule will always depend on a single value, your other fields in combination with workflows can trigger when the color rule is true.

The example above is just that.. a simple example of using fields and workflows to add more logic to when a Display Color rule should trigger. Explore the Display Color tool and let us know (or leave a comment below) if you have come up with a really clever way of using it.